Office Manager

About the Role

We are seeking a highly organized and detail-oriented Office Manager to oversee the daily administrative operations of our nonprofit organization. This role is responsible for ensuring the office runs efficiently while supporting staff, leadership, volunteers, and community stakeholders. The ideal candidate is proactive, professional, and passionate about supporting a mission-driven organization.

Key Responsibilities

• Manage the day-to-day operations of the office, ensuring an efficient and professional work environment.
• Serve as a primary point of contact for visitors, volunteers, donors, vendors, and community partners.
• Coordinate office procedures, systems, and administrative processes.
• Maintain office supplies, equipment, and vendor relationships.
• Support leadership with scheduling, meeting coordination, correspondence, and administrative projects.
• Assist with recordkeeping, document management, and organizational compliance requirements.
• Coordinate and maintain organizational calendars, events, and meeting logistics.
• Process mail, answer phone calls, and respond to general inquiries.
• Support financial administration activities, including invoice processing, expense tracking, and data entry.
• Assist with volunteer coordination, onboarding, and administrative support.
• Maintain confidentiality of sensitive organizational and client information.
• Support special projects and other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 3+ years of office management, administrative, or related experience.
• Experience working in a nonprofit, community service, or mission-driven organization is preferred.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology.
• Ability to work independently and collaboratively in a team environment.
• Strong attention to detail and problem-solving skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

• Experience supporting executive leadership or boards of directors.
• Familiarity with donor management, volunteer management, or nonprofit database systems.
• Experience assisting with event coordination and community outreach activities.

Compensation & Benefits

• Competitive compensation based on qualifications and experience.
• Comprehensive benefits package (if applicable).
• Paid time off and holidays.
• Professional development opportunities.
• Meaningful work supporting the organization’s mission and community impact.

Work Environment

This position primarily operates in an office setting and requires regular use of standard office equipment, including computers, phones, printers, and other administrative tools.