Full-time
Turn Up Talent
Job Summary:
We are seeking a highly organized and detail-oriented Paralegal to manage a variety of administrative tasks related to corporate filings, real estate documentation, and client communications. This role requires strong organizational skills, attention to detail, and the ability to handle a variety of corporate and legal functions while maintaining compliance with state regulations.
Key Responsibilities:
Corporate Records & Filings:
- Maintain accurate records for all corporations and LLCs.
- Prepare annual meeting minutes for corporations and monitor timelines for annual and bi-annual reports.
- Prepare and issue firm audit letters for corporate clients.
- Organize and maintain corporate and LLC filings with the Indiana Secretary of State.
- Process and manage business/corporate inquiries and cold calls.
Legal Document Preparation & E-Filing:
- Draft and prepare legal documents, including letters, deeds, closing affidavits, and related paperwork.
- Perform e-recording and state e-filing for relevant documents.
- Coordinate bankruptcy filings and ensure timely and accurate submission.
Real Estate & Client Services:
- Conduct real estate record searches to determine property ownership across multiple counties.
- Prepare and file Real Estate Information Forms (RIFs) and open new client matters within the AIM system.
- Handle client inquiries, manage incoming calls, and direct them to appropriate team members as needed.
Additional Administrative Duties:
- Serve as a key point of contact for general administrative tasks such as handling the firm’s switchboard and responding to client inquiries.
- Assist with other administrative duties and projects as assigned by management.
Qualifications:
Required Skills & Experience:
- Previous experience in administrative or legal support, especially in corporate or real estate law, is highly preferred.
- Strong understanding of corporate records, LLC filings, and state compliance requirements (Indiana Secretary of State).
- Experience with legal document preparation, including deeds, affidavits, and closing documentation.
- Proficiency in e-filing, e-recording, and handling state and local government filings.
- Familiarity with real estate records and conducting ownership searches.
- Previous experience using case management software, such as AIM, is a plus.
- Strong communication skills and ability to manage cold calls and client inquiries effectively.
- Excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
- Ability to work independently and proactively with minimal supervision.
Technical Skills:
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Familiarity with legal document preparation and e-filing systems.
- Experience with real estate record databases or tools is a plus.
Soft Skills:
- Strong interpersonal skills with a customer-focused attitude.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Ability to work well under pressure, manage competing priorities, and meet deadlines.
- Detail-oriented, self-motivated, and dependable.
Education & Experience:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in business administration, legal studies, or a related field is preferred.
- 1-3 years of experience in corporate or real estate administrative support, or similar roles.
